How should Exporters Prepare for the Pre-Shipment Inspection?

How should Exporters Prepare for the Pre-Shipment Inspection?

Pre-Shipment Inspection
2020-07-18   HKQCC

Pre-shipment inspection is an attempt or step taken by importers to ensure that goods entering their country are properly valued, the duty is properly assessed and the goods are in good quality. Besides, they take this step to confirm that the goods arriving at their destination is specific to their requirements. Knowing these specifications can be a customer’s own choice or legal demand of the country.

Under this, the importing country sends an inspection agent to the country of export after asking for the specific date, place, and time to perform the inspection from the exporter. Sometimes, it’s a bit irritating and speculative for the exporters, but they accept the inspection process to maintain a positive and friendly relationship with the importer. Another major reason for exporters to not gel with the Pre-Shipment Inspection process is a delay in shipment.

If you are also an exporter, you might have also gone through this problem. So, to make it easy for you and your company, you should prepare for pre-shipment inspection process by following the below points:

You should know the countries that require

Not every country in the world requires PSI. So, you should know and understand the legal requirements of the countries in which you are doing business. You should know if they require PSI and if yes, then on what types of goods. The inspection process is different based on the products and countries you are exporting. You should have a list of the countries that require PSI.

You should make it automatic

Pre-Shipment Inspection
Pre-Shipment Inspection

If you are exporting in countries like China that require pre-shipment inspection, you should be set an automated internal procedure for the same. The automatic process helps in coordinating the process on time and in an organised manner. Besides, it will keep you informed about the opening of PSI and you will be prepared without delaying the process.

You should cooperate with the importers

Even though the importers are responsible for arranging the pre-shipment inspection, you should ensure that the goods are available on the site for the inspection. You should start working immediately after you receive the request for the inspection. Besides, you should adhere to the inspection agency’s request and be ready with the details. Your cooperation with the importers and inspection agency will minimise delay and extra costs.

You should price your goods accurately

To avoid any complications in the pre-shipment inspection, you should ensure your goods are priced fairly and accurately. In case you think the price might change after the inspection process is complete, you should communicate variances in the pricing to the importers before the inspection. Please remember, PSI companies can compare the price of your product with the prices offered by other exporters on similar products. You should be transparent in your transaction to avoid accusations.

You should take help from the importers

The importers are well-aware of the necessary steps and legal rules of their countries. So, they can be a great help for you before and during the Pre-Shipment Inspection. You should communicate with them as and when required.

A healthy relationship with your partner company is a key element to sustain in this competitive world. So, as an exporter, you should never deny pre-shipment inspection asked by your importer and should follow the above points to carry it smoothly.

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